Case studySample case study
Support agents answer from one knowledge source, with sources shown
Kestrelway Appliances · Online retail, United Kingdom
- 1.9 hMedian first responselower, was 7.2 h
- 16%Repeat contacts on the same issuelower, was 24%
- 74%Suggested answers accepted by agentsnew measure
The problem
Twelve support agents searched four document stores and old tickets to answer warranty and delivery questions. Answers differed between agents and shifts.
What was built
- A knowledge assistant that suggests an answer with the source passage for each ticket
- Ticket classification and routing by product line and urgency
- Escalation to a senior agent with the full conversation context
Where a person approves
An agent sends every reply. The assistant suggests; it does not send, refund or change an order.
The result
Median first-response time fell from 7.2 hours to 1.9 hours, and repeat contacts on the same issue fell by a third.
Systems and tools
- Helpdesk platform API
- Email and web chat channels
- Retrieval index over approved documents
- Usage and feedback dashboard
Limit found
Suggestions for discontinued products were unreliable until those documents were tagged with end-of-sale dates.
- Before launch
- After launch
- 7.4May
- 7.2Jun
- 7Jul
- 3.6Aug
- 2.3Sep
- 1.9Oct
View data table
| Period | Value |
|---|---|
| May | 7.4 |
| Jun | 7.2 |
| Jul | 7 |
| Aug | 3.6 |
| Sep | 2.3 |
| Oct | 1.9 |
- Sector
- Online retail
- Country
- United Kingdom
- Size
- 70 staff
- Timeline
- Pilot 4 weeks, implementation 8 weeks